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Update archival_software

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archival_software.md

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# Archival software # Archival software
There are many options for choosing archival software. There are many options for choosing archival software.
A link on [that page](https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/cataloguing/cataloguing-and-archives-networks/) contains **[a spreadsheet with a comparison of archival management software](https://www.nationalarchives.gov.uk/documents/archives/cms-dams-options-for-archives.xls)**. Abbreviations: CMS=ContentManagmentSystem, DAMS=DigitalAssetManagementSystem A link on [that page](https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/cataloguing/cataloguing-and-archives-networks/) contains **[a spreadsheet with a comparison of archival management software](https://www.nationalarchives.gov.uk/documents/archives/cms-dams-options-for-archives.xls)**. Abbreviations: CMS=ContentManagmentSystem, DAMS=DigitalAssetManagementSystem
There is also a [German list of archival software solutions](https://de.wikipedia.org/wiki/Archivsoftware). There is also a [German list of archival software solutions](https://de.wikipedia.org/wiki/Archivsoftware).
Our requirements: Our requirements:
* A hard requirement for the chosen solution is the possibility to export the data in a standardized encoding (EAD and either DACS or ISAD(G)). * A hard requirement for the chosen solution is the possibility to export the data in a standardized encoding (EAD and either DACS or ISAD(G)).
* The solution should also support [OAI-PMH](https://en.wikipedia.org/wiki/Open_Archives_Initiative_Protocol_for_Metadata_Harvesting) for publishing metadata feeds, so that our data can be hoste locally and shared vie federation. Cf. the [list of open archives](https://www.openarchives.org/Register/BrowseSites). * The solution should also support [OAI-PMH](https://en.wikipedia.org/wiki/Open_Archives_Initiative_Protocol_for_Metadata_Harvesting) for publishing metadata feeds, so that our data can be hoste locally and shared vie federation. Cf. the [list of open archives](https://www.openarchives.org/Register/BrowseSites).
Relevant OSS (=OpenSourceSoftware) solutions with annotations: Relevant OSS (=OpenSourceSoftware) solutions with annotations:
* ☉: [Archivist's toolkit](http://archiviststoolkit.org/) [user manual](https://www2.archivists.org/sites/all/files/BHS%20Archivists'%20Toolkit%20Manual_2015%20revisions.pdf) * ☉: [Archivist's toolkit](http://archiviststoolkit.org/) [user manual](https://www2.archivists.org/sites/all/files/BHS%20Archivists'%20Toolkit%20Manual_2015%20revisions.pdf)
* (too) old ("the first open source archival data management system to provide broad, integrated support for the management of archives") * (too) old ("the first open source archival data management system to provide broad, integrated support for the management of archives")
* written in java * written in java
* ☉: [collectiveaccess](https://collectiveaccess.org/) [demo](https://demo.collectiveaccess.org) [manual: data modelling](https://manual.collectiveaccess.org/providence/user/dataModelling/index.html) * ☉: [collectiveaccess](https://collectiveaccess.org/) [demo](https://demo.collectiveaccess.org) [manual: data modelling](https://manual.collectiveaccess.org/providence/user/dataModelling/index.html)
* since 2003; developed by company [Whirl-i-Gig](https://www.linkedin.com/company/whirl-i-gig) (few employees), financed through product support it seems * since 2003; developed by company [Whirl-i-Gig](https://www.linkedin.com/company/whirl-i-gig) (few employees), financed through product support it seems
* requires PHP+MySQL, still php7; v2.0 in preparation * requires PHP+MySQL, still php7; v2.0 in preparation
* supports many standards ([table](https://manual.collectiveaccess.org/providence/user/dataModelling/profiles/MetadataStandards.html)), in particular DACS+EAD and ISAD(G)+EAD * supports many standards ([table](https://manual.collectiveaccess.org/providence/user/dataModelling/profiles/MetadataStandards.html)), in particular DACS+EAD and ISAD(G)+EAD
* highly configurable * highly configurable
* cataloging app is separated from finding app * cataloging app is separated from finding app
* seems to not provides these functionalities we do not need: Appraisal; Accessioning; Custodial Management/Inventory Control; Preservation Administration * seems to not provides these functionalities we do not need: Appraisal; Accessioning; Custodial Management/Inventory Control; Preservation Administration
* ☉: [ArchivesSpace](https://archivesspace.org/features) * ☉: [ArchivesSpace](https://archivesspace.org/features)
* seems to require membership (if not now, it may do so later) with membership fee costs * seems to require membership (if not now, it may do so later) with membership fee costs
* ☉: [AtoM](https://www.accesstomemory.org/de/) [wikipedia](https://en.wikipedia.org/wiki/AtoM_(archival_software)) [demo](https://demo.accesstomemory.org/) [docs](https://www.accesstomemory.org/en/docs/) * ☉: [AtoM](https://www.accesstomemory.org/de/) [wikipedia](https://en.wikipedia.org/wiki/AtoM_(archival_software)) [demo](https://demo.accesstomemory.org/) [docs](https://www.accesstomemory.org/en/docs/)
* since 2007 * since 2007
* requires PHP+MySQL, still php7 (PostgreSQL ["potentially compatible"](https://www.accesstomemory.org/en/docs/2.8/user-manual/overview/intro/)); [roadmap](https://projects.artefactual.com/projects/atom/roadmap); requires Elasticsearch as separate service * requires PHP+MySQL, still php7 (PostgreSQL ["potentially compatible"](https://www.accesstomemory.org/en/docs/2.8/user-manual/overview/intro/)); [roadmap](https://projects.artefactual.com/projects/atom/roadmap); requires Elasticsearch as separate service
* supports [standards](https://www.accesstomemory.org/en/docs/2.8/user-manual/overview/descriptive-standards/) ISAD(G)+EAD, EAC-CPF and SKOS (and ISAD, ISAAR, ISDIAH, ISDF) and Dublin Core, MODS * supports [standards](https://www.accesstomemory.org/en/docs/2.8/user-manual/overview/descriptive-standards/) ISAD(G)+EAD, EAC-CPF and SKOS (and ISAD, ISAAR, ISDIAH, ISDF) and Dublin Core, MODS
* ☉: [Archivematica](https://www.archivematica.org/en/) * ☉: [Archivematica](https://www.archivematica.org/en/)
* supports publication metadata standards, but not archival metadata standards * supports publication metadata standards, but not archival metadata standards
* useful for managing digital contents and its metadata * useful for managing digital contents and its metadata
* not exactly for archival descriptions, but can extend archival catalogs: integration with AtoM and ArchivesSpace * not exactly for archival descriptions, but can extend archival catalogs: integration with AtoM and ArchivesSpace
* development seemingly financed by paid new features * development seemingly financed by paid new features
* ☉: [arTUX](https://archium.org/Archivdatenbank.html) * ☉: [arTUX](https://archium.org/Archivdatenbank.html)
* archium website is German only - seems to be a small company; risk of commercialization and relatively small user base * archium website is German only - seems to be a small company; risk of commercialization and relatively small user base
* ☉: [Omeka](https://omeka.org/) comes in 2 variants: Omeka S and Omeka Classic: "Omeka Classic is perfect for smaller projects. Omeka.net is the place to go if you don't want to host your own. And, Omeka S is all linked open data and made for larger ventures" * ☉: [Omeka](https://omeka.org/) comes in 2 variants: Omeka S and Omeka Classic: "Omeka Classic is perfect for smaller projects. Omeka.net is the place to go if you don't want to host your own. And, Omeka S is all linked open data and made for larger ventures"
* written in PHP * written in PHP
* useful for online exibitions * useful for online exibitions
* supports [LOD](https://en.wikipedia.org/wiki/Linked_data) * supports [LOD](https://en.wikipedia.org/wiki/Linked_data)
* originally launched at the Roy Rosenzweig Center for History and New Media with funding from multiple organizations, team size: 5 people * originally launched at the Roy Rosenzweig Center for History and New Media with funding from multiple organizations, team size: 5 people
* open issues (omega classic) don't look like it's a vera matue project * open issues (omega classic) don't look like it's a vera matue project
**Conclusion:** We should use collectiveaccess or AtoM; not sure yet which one, will have to try them out more. **Conclusion:** We should use collectiveaccess or AtoM; not sure yet which one, will have to try them out more.
## See also ## See also
* [General resources and toolkits](https://www2.archivists.org/advocacy/publicawareness/resourcesandtoolkits) * [General resources and toolkits](https://www2.archivists.org/advocacy/publicawareness/resourcesandtoolkits)
* Other archives
* [list of open archives](https://www.openarchives.org/Register/BrowseSites)
* https://de.wikipedia.org/wiki/Liste_von_Archiven